Privacy Notice
Last updated: November 12, 2026
This website is run by neighbors who volunteer at the Scioto Warming Station ("we"). We're not a charity or tax-exempt organization. We only collect what we need to organize shifts, we don't sell anything, and your name alone is enough to sign up.
What we collect
- When you sign up for a shift: your name (required), and optionally your phone number and email address. We also record the shift you chose, a short sign-up code we generate for you, and the time you agreed to our terms.
- When you ask for a link to your shifts: the email address you type, so we can send the link.
- On your own device: if you sign up or look up your shifts, your browser saves your shift codes in its local storage so the site can show you which shifts are yours. It stays on that device, and you can erase it any time with "Forget me on this device."
- Automatically: our hosting and security providers (below) process basic technical data such as IP address to deliver the site and block abuse. We do not run advertising or tracking cookies.
We do not collect payment information, Social Security numbers, health information, or emergency contacts through this website. If we ask for emergency contact information for volunteers, that is collected separately on our sign-up form.
Who can see it
- The public can see only how many people are signed up for each shift. Names, phone numbers and emails are never shown publicly.
- Facilitators (a small group of volunteers who hold the facilitator passcode) can see names and contact details so they can run the shifts and reach you if plans change.
- We do not sell or rent your information, and we do not share it for marketing.
How we use it
To schedule and staff shifts, to contact you about a shift you signed up for, to email you a private link or sign-up code when you ask for one, to send you one reminder email about 24 hours before a shift you signed up for (if you gave an email), and to keep the site secure. We will not use your contact details to solicit donations without asking you first.
Services that handle data for us
- Google (Google Sheets and Apps Script) stores the schedule and sign-ups and sends our emails.
- Cloudflare hosts this website and provides the "I am human" check (Turnstile).
- Google Maps shows the map, street view and directions. When the map loads, Google receives your IP address. OpenStreetMap (Nominatim) turns the station's street address into map coordinates (only the address is sent, nothing about you). Open-Meteo provides the weather forecast.
These providers have their own privacy policies and we do not control them.
How long we keep it
We delete or anonymize sign-up records (names, phone numbers, emails) within 90 days after a shift. We keep aggregate counts and the list of nights we were open.
Your choices
You can cancel any shift and edit or remove your contact details yourself under "My shifts." To ask us to delete everything we hold about you, contact Abby Spears at abby@sciotoconnect.org or 740-357-9773. We will respond within 30 days.
Children
This site is for adults. Volunteers under 18 should sign up only with a parent or guardian. Please do not enter a child's information without a parent's or guardian's permission.
Security
Access to contact details is limited to facilitators and protected by a passcode. No system is perfectly secure, and we are volunteers, so we cannot guarantee that information will never be exposed. Please give us only what you are comfortable sharing; your name alone is enough to sign up.
Changes and contact
We may update this notice and will change the date above. Questions: Abby Spears, abby@sciotoconnect.org, 740-357-9773.